The anti-coronavirus regulations during the last year and the current year have totally affected the lives of the people from many aspects. Apart from the social restrictions, many people worldwide have been working remotely from home since the beginning of the pandemic.
Working remotely is both advantageous and disadvantageous for employers. As a business manager, you have decreased a lot of your expenditure due to the lack of presence of your personnel. On the other hand, it is also too hard to control the efficiency of getting tasks done by your staff who is working from home.
Here in this article, we will introduce several smart tips for successful remote employee productivity management. By learning these tips, you can manage your team better and the result would be more pleasant to you.
Why Should You Adopt a Remote Management?
The best answer is that remote management is inevitable as remote working is inevitable these days. Accordingly, a good manager would think of the best possible ways to manage the situation, no matter how strange it is. As the number of days of remote working is growing, you should learn the latest methods to still get control of your team.
How to Successfully Manage Remote Employee Productivity?
So, let’s now see how you can manage your team remotely and get the highest productivity from your staff.
1. Define Clear Expectations
When people work from distance, the process of answering to each other in the moment of need takes longer to take place. Therefore, communication gets slower to proceed and the whole work is done with delay.
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To avoid such a big problem, you should arrange clear working hours. Therefore, everyone will be available during that period of time. In addition, you can ask your team to answer internal emails at a particular time or within a particular time so that everything flows in order. If there are any expectations that your team should know in order to keep up with the pace of productivity, you should inform them to avoid surprises.
2. Establish Regular Communications
Establishing constant communication between your team members is crucial especially when they are working remotely. Remember to plan weekly meetings either in groups or one-to-one. Ask your team members to hand in weekly reports of what they have done during the week. You may also think about using mentoring software to drive better results.
In addition, you can ask your team for end-of-day check-in. It means that every member should give you a checklist of the tasks they have done throughout the working hours.
3. Prioritize Video Conferences over Audios
When working remotely, it is important to see your team members maintain the atmosphere of the workplace. One way to do this is to organize the meetings and conferences face-to-face instead of audio-only. Therefore, there would be both verbal and non-verbal communications involved. Doing this also has the advantage of getting the full attention of your team members. So, your team members will not participate in your call from bed or while driving in the car or cooking, etc.
4. Go Beyond Work-Related Talks
One common feature of modern workplaces is the cool and fun communications between the staff. In comparison to traditional workplaces, modern places are open to everyday talks and social interactions. To keep the same thing for your remotely working staff, you should start your meetings with non-business talks and ask what is new about each of your staff either in group calls or in one-to-one calls. You do not need to make it so long that the whole point of the meeting is not covered.
In addition, you can prompt your team members to use social media groups to chat about the recent movie they have watched and liked, sports, online shopping, or any particular interesting thing about their personal lives. You can share the in-business photos of your staff on Instagram for example, and both motivate your team and engage your followers. Give them also some extra opportunities for improving English speaking, listening and reading exercises. If you do not have a large follower base on Instagram, one way to grow it is to mass follow on Instagram. Another way is to use tools with a 1000 free Instagram followers trial. Or, if you used to use Gramblr for managing your Instagram account, you can now use Gramblr alternatives as it no longer works.
5. Upgrade Your Technology
Working remotely requires management and management requires technology. The issue that we are all involved in is not something that goes away after two weeks. It is indeed long and controlling your team on these days necessitates you to use some technical tools for remote working. These tools can help you get your team-work efficiently and the productivity of the team would increase accordingly.
The technical tools can include the basic physical things like a laptop and high-speed wi-fi, etc. as well as communications software such as Zoom, Skype, Microsoft Teams, etc. You can also use some project management software such as Asana, Trello, etc, and try the best employee recognition software platforms to efficiently manage your employee satisfaction and relations.
6. Consider Different Personality Types
As a manager, you have the knowledge of recognizing the characteristic differences among your team members. Therefore, you use different leadership strategies towards each of your employees. Because something that may encourage someone to do something faster can totally discourage the other. Depending on these characteristics, you can decide which employee can be more flexible with remote working and who is not.
In addition, different departments require a unique managing approach. You cannot adopt the same strategy that you use for managing your remote sales team for your content marketing team.
Businesses change through time and have to evolve with the latest conditions. Due to Covid-19, many businesses have had no other way but to resort to remote working. Therefore, managing remote working productivity has appeared as a new challenge to managers and business owners. You as a manager can still control the productivity of your staff using the tips mentioned in this article. Wish you the best of luck!